Inpatient Management System Built for Control, Coordination, and Cost Visibility

Manage admissions, bed allocation, inpatient billing, and care workflows in one system. MedicentreV3 helps hospitals maintain control over patient stays, reduce billing errors, and gain real-time visibility into inpatient costs and operations.

Why Healthcare Organizations Trust Us

Hospitals using MedicentreV3 HMIS

Years in the healthcare IT industry

Uptime on secure cloud servers

faster insurance approvals with MedicentreV3 HMIS

Why Hospitals Trust Our Inpatient Management Module

Designed for Real Ward Operations

Run inpatient care the way your hospital actually works, not forced workflows.

Streamline patient admission, transfers, and discharge processes
Assign beds and wards based on real-time availability
Support multi-department coordination without manual follow-ups

No Revenue Leakage During Patient Stay

Capture every billable service as it happens, nothing gets missed.

Automatically record procedures, medications, and consumables
Link all services directly to the patient bill in real time
Eliminate missed charges during long or complex stays

One Unified Patient Record Across Departments

Everyone works from the same information – no silos, no confusion.

Share patient data across wards, lab, pharmacy, and billing
Eliminate duplicate entries and inconsistent records
Ensure accurate and up-to-date patient information at all times

Real-Time Bed and Ward Visibility

Always know what’s happening across your facility.

Monitor bed occupancy and availability instantly
Track patient movement between wards and rooms
Reduce delays in admissions and optimize space utilization

Seamless Clinical-to-Billing Integration

What happens in care reflects immediately in billing.

Automatically convert treatment activities into billable items
Reduce billing disputes and manual reconciliation
Speed up patient billing and insurance claim processing

Complete Transparency and Audit Readiness

Every action is tracked, traceable, and accountable.

Maintain detailed logs of all clinical and financial activities
Track user actions across departments
Simplify audits with clear, accessible records

How the Inpatient Management Module Works (From Admission to Discharge)

The inpatient module is designed to manage the full patient journey – from admission to discharge – ensuring clinical accuracy, coordinated care, and complete financial capture at every stage of the patient’s stay.

1. Flexible Patient Admission (From Any Point of Care)

Admit patients seamlessly based on how they enter your facility.

Patients can be admitted directly from outpatient consultations, maternity, or through the inpatient module itself—ensuring continuity of care without re-entering data.

2. Centralized Inpatient Dashboard (Full Visibility at a Glance)

All admitted patients are managed from a single, real-time view.

You can see patient details, admission date, length of stay, ward and bed allocation, insurance information, and the total bill accumulated so far. This gives staff immediate visibility into both clinical and financial status.

3. Bed Management and Patient Tracking

Always know where each patient is and how resources are utilized.

Track bed allocation, transfers between wards, and patient movement across the facility, ensuring efficient use of available capacity.

4. Controlled Drug Management with T-Sheet (No Stock Loss, No Missed Billing)

Ensure every prescribed, dispensed, and administered drug is fully accounted for.

Doctors prescribe medication
Pharmacists dispense
Nurses administer and record

Drugs are only billed once dispensed, and every step is tracked—ensuring accuracy in both stock and billing.

5. Real-Time Clinical Documentation (Replace Paper Files Completely)

Capture all patient information digitally, in a structured and traceable way.

Observation charts (vitals, neurological, fluid balance, etc.)
Doctor continuation notes (non-editable for accountability)
Nursing notes and care plans

All records are stored in one place and can be generated into a complete patient file when needed.

6. Integrated Service Requests (No Missed Charges)

Request services without breaking the workflow.

Lab, radiology, and theatre requests can be made directly from the inpatient module. These are automatically reflected in the patient’s bill and visible to the respective departments – without manual follow-up.

7. Continuous Billing and Cost Visibility

Track inpatient costs as they accumulate, not after discharge.

Every service, drug, and procedure is captured in real time, giving both clinicians and administrators visibility into the patient’s running bill.

8. Controlled Discharge Process (Protect Revenue and Compliance)

Ensure no patient leaves without proper documentation and billing.

The system requires a complete discharge summary before discharge is finalized, reducing claim rejections and ensuring all services are properly recorded.

9. Complete Digital Patient File

Go paperless without losing flexibility.

All inpatient records are stored digitally and can be exported into a structured report when needed – allowing facilities to maintain both digital and physical records where required.

What Hospitals and Clinics Like Yours Are Saying

Hanmak Technologies Ltd

4.5

review us on

Fanuel Omondi

16:28 25 Mar 26

Hanmak Technologies is a highly professional organization. The team is supportive and committed to excellence, providing a great environment for learning and professional growth.

Tonny Kemboi

13:44 11 Dec 24

Since I used your software medicentre ,it has been a nice experience. keep it up HANMAK TECHNOLOGIES LTD. Good for our hospital

Abel Lugongo

18:08 28 Jan 24

Great working environment with very brilliant people

Kabichu Benedetta

12:38 03 Aug 19

the best and support system they are awesome

Ken Kahwai

13:51 16 Jul 19

Since I used your software medicentre ,it has been a nice experience. keep it up HANMAK TECHNOLOGIES LTD

Peter Koloo

12:59 29 Jun 19

Thank you Hanmak Technologies for the innovative TunaPos System that runs in our institution, not forgetting the team that lead to the installation and staff training, Albert and Evans i real appreciate the effort you made. On behalf of Le Savanna Country Lodges and Hotels LTD i want to say the system is well and user friendly

Geoffrey Abuya

08:42 29 Jun 19

the system application is easy to use and also secure for medical information/records,we thank hanmak technologies.

tom ajuoga

08:33 29 Jun 19

Thanks Hanmak Technologies Ltd for your good services you are offering,I am particularly pleased with the kind of software(Medicentre) you developed,I must say that it's a good software,one which is reliable,easy to learn and affordable.Thanks for the good job.

David Ondieki

10:47 03 May 19

Thank you for coming up with such a nice hospital management system. Medicentre 2.5 is the best and with your always available supportive team. The training was nice and i liked how your trainers explain and demonstrate how the system works. The operational manual is designed in such a way that it is easy to understand and to follow. I have used your system for sometime now and I can't see anything that can deny you 5 stars. You ( Hanmak Technologies Ltd) deserve more than 5 stars. Keep up the good work.

Morris Gatheru

08:29 23 Apr 19

Hanmak Technologies is definitely a cut above the rest ! They are not just a Software Company but a Solutions Provider. Their passion and dedication are most admired and appreciated. All of their products are developed with international standards in mind.I highly recommend to everyone looking to automate their business ,organization or facility.

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Choose the Right Plan for Your Hospital

Flexible MedicentreV3 subscriptions designed for hospitals, clinics, and growing healthcare facilities.

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Annual Subscription

Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules.

Annual Subscription

Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules. This option simplifies administration and offers long-term cost stability.

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Monthly Subscription

Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected.

Monthly Subscription

Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected. This option allows you to manage costs steadily while keeping your hospital operations fully connected.

Per Patient Visit Subscription

Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules.

Per Patient Visit Subscription

Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules. This keeps costs aligned with hospital activity while maintaining complete system functionality.

Which partnership solution option works best for you? Let us know in your free 30-Mins Demo

Still have questions? Let’s walk you through it.

Can the system integrate with other hospital departments like lab, pharmacy, and billing?

Yes. The inpatient module is fully integrated with lab, pharmacy, radiology, theatre, and billing.

Any request made during a patient’s stay - whether it’s medication, tests, or procedures - is automatically shared with the relevant department and reflected in the patient’s bill in real time. This eliminates duplication and manual follow-ups.

How does the system prevent revenue leakage during inpatient stays?

Every billable activity is captured as it happens.

Drugs are only billed after dispensing, lab and radiology requests are automatically added to the patient’s bill, and all procedures are tracked within the system. This ensures no services go unrecorded or unbilled.

Is it easy for nurses and doctors to use during busy ward operations?

Yes. The system is designed around actual hospital workflows.

Features like the drug administration chart (T-sheet), nursing notes, and observation charts are structured to match how clinicians already work, reducing training time and improving adoption.

Can the system handle long inpatient stays and complex cases?

Yes. The system is built to manage extended stays without losing track of care or billing.

It continuously updates patient records, tracks all activities over time, and maintains a complete history from admission to discharge, no matter how long the stay is.

Does the system support insurance and claims processing?

Yes. Insurance details are captured at admission and applied throughout the patient’s stay.

All billable items are recorded accurately, and discharge summaries are mandatory, helping reduce claim rejections and speeding up reimbursement.

How are medications tracked and controlled in the system?

Medication management follows a structured workflow.

Doctors prescribe, pharmacists dispense, and nurses administer - all within the system. Each step is tracked, time-stamped, and linked to the user responsible, ensuring accountability and reducing errors or stock loss.

Can patient records be accessed after discharge?

Yes. All patient records remain stored and accessible.

You can retrieve past admissions, review treatment history, and generate reports at any time for audits, follow-ups, or compliance requirements.

Does the system reduce paperwork in inpatient departments?

Significantly.

All clinical notes, charts, and reports are captured digitally. However, if needed, the system can generate a complete patient file in PDF format for printing and manual filing.

Is the system secure and audit-ready?

Yes. Every action in the system is logged and traceable.

The system restricts backdating of critical entries like doctor notes and maintains a full audit trail, ensuring data integrity and accountability.

What happens if a patient needs to be transferred or referred?

The system handles both scenarios seamlessly.

You can transfer patients between wards or beds with full tracking, and generate referral documentation when sending a patient to another facility, without losing any patient data.

Still unsure if this fits your hospital? Let’s show you how it works in real time.

Modules That Work Hand-in-Hand with the Inpatient Module

Inventory Management Module

Streamline stock management, prevent losses, and keep your shelves ready for every patient need – all through MedicentreV3 HMIS.

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General Accounting Module

Gain control, accuracy, and insight with a fully integrated accounting system inside MedicentreV3 Hospital Management Information System

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Outpatient Management Module

Manage patient registration, consultations, prescriptions, and billing. All from one connected view inside MedicentreV3 HMIS.

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Procurement Module

Manage requisitions, approvals, and supplier relationships seamlessly – all from one connected workflow inside MedicentreV3 HMIS.

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Over the Counter Module

Manage walk-in pharmacy sales with real-time stock control and seamless billing, all powered by MedicentreV3 HMIS.

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