Hospital Inventory Management System That Stops Stock Losses

Track, manage, and control all medical stock from procurement to dispensing in one system. MedicentreV3 ensures real-time visibility, reduces expiries and pilferage, and keeps every stock movement fully accountable.

Why Healthcare Organizations Trust Us

Hospitals using MedicentreV3 HMIS

Years in the healthcare IT industry

Uptime on secure cloud servers

faster insurance approvals with MedicentreV3 HMIS

Why Hospitals and Clinics Trust our Inventory Module

Full Visibility Across All Storage Locations

Know exactly what you have, where it is, and how it’s moving at any time.

Manage multiple storage locations (pharmacy, stores, departments)
View stock levels, batch numbers, and expiry dates in one place
Track stock per location for better control and accountability

Prevent Stockouts with Smart Reorder Alerts

Never run out of critical supplies when you need them most.

Set reorder levels for each item
Automatic alerts when stock drops below threshold
Enable early procurement to avoid service disruptions

Reduce Losses from Expiry and Poor Tracking

Stay ahead of expired and near-expiry items before they become losses.

Track expiry dates for every batch
Get reports on expired and near-expiry stock
Improve stock rotation and reduce wastage

Eliminate Manual Requests with Digital Internal Orders

Replace paperwork and verbal requests with a clear, trackable system.

Departments request items directly from stores or pharmacy
Full visibility from request → approval → dispatch → receipt
Reduce errors, delays, and lost requests

Control Stock Movement Across Branches

Manage inventory seamlessly across multiple facilities.

Transfer stock between branches with full tracking
Maintain centralized control with branch-level flexibility
Monitor movement and usage across locations

Track Every Item Used in Patient Care

Stop “silent losses” by accounting for every unit consumed.

Record material usage (e.g., gloves, supplies)
Link consumption to specific activities or departments
Ensure no stock leaves without being accounted for

How the Inventory Module Works (From Stock Entry to Usage)

The inventory module is designed to track every item from the moment it enters your facility to the point it is used, transferred, or audited—ensuring full visibility and accountability at every stage.

1. Stock Entry & Item Setup

All items are recorded with the necessary details for proper tracking and control.

Each product is set up with unit cost, selling price, batch number, expiry date, and reorder levels. This ensures every item is standardized and monitored from the beginning.

2. Storage Across Multiple Locations

All items are recorded with the necessary details for proper tracking and control.

Each product is set up with unit cost, selling price, batch number, expiry date, and reorder levels. This ensures every item is standardized and monitored from the beginning.

3. Smart Monitoring & Alerts

The system continuously monitors stock levels and item status.

When stock falls below the defined reorder level, alerts are triggered to prompt early procurement. The system also flags expired and near-expiry items, helping prevent losses before they occur.

4. Internal Requests & Stock Movement

Departments request and receive items through a structured, trackable process.

Instead of manual requests, staff place internal orders digitally. Each request goes through approval, dispatch, and confirmation of receipt ensuring every movement is recorded and verified.

5. Inter-Branch Transfers (For Multi-Facility Setups)

Stock can be transferred between branches with full traceability.

Facilities with multiple locations can request and supply stock across branches, while the system records every movement to maintain centralized oversight.

6. Material Consumption Tracking

Every item used in patient care or operations is accounted for.

Departments record consumed items, ensuring stock is reduced accurately and linked to actual usage. This eliminates unnoticed losses and improves accountability.

7. Stock Audits & Reconciliation

Regular stock checks ensure system records match physical inventory.

Staff can perform stock counts across locations, identify discrepancies through variance reports, and make corrections immediately keeping inventory accurate and reliable.

What Hospitals and Clinics Like Yours Are Saying

Hanmak Technologies Ltd

4.5

review us on

Fanuel Omondi

16:28 25 Mar 26

Hanmak Technologies is a highly professional organization. The team is supportive and committed to excellence, providing a great environment for learning and professional growth.

Tonny Kemboi

13:44 11 Dec 24

Since I used your software medicentre ,it has been a nice experience. keep it up HANMAK TECHNOLOGIES LTD. Good for our hospital

Abel Lugongo

18:08 28 Jan 24

Great working environment with very brilliant people

Kabichu Benedetta

12:38 03 Aug 19

the best and support system they are awesome

Ken Kahwai

13:51 16 Jul 19

Since I used your software medicentre ,it has been a nice experience. keep it up HANMAK TECHNOLOGIES LTD

Peter Koloo

12:59 29 Jun 19

Thank you Hanmak Technologies for the innovative TunaPos System that runs in our institution, not forgetting the team that lead to the installation and staff training, Albert and Evans i real appreciate the effort you made. On behalf of Le Savanna Country Lodges and Hotels LTD i want to say the system is well and user friendly

Geoffrey Abuya

08:42 29 Jun 19

the system application is easy to use and also secure for medical information/records,we thank hanmak technologies.

tom ajuoga

08:33 29 Jun 19

Thanks Hanmak Technologies Ltd for your good services you are offering,I am particularly pleased with the kind of software(Medicentre) you developed,I must say that it's a good software,one which is reliable,easy to learn and affordable.Thanks for the good job.

David Ondieki

10:47 03 May 19

Thank you for coming up with such a nice hospital management system. Medicentre 2.5 is the best and with your always available supportive team. The training was nice and i liked how your trainers explain and demonstrate how the system works. The operational manual is designed in such a way that it is easy to understand and to follow. I have used your system for sometime now and I can't see anything that can deny you 5 stars. You ( Hanmak Technologies Ltd) deserve more than 5 stars. Keep up the good work.

Morris Gatheru

08:29 23 Apr 19

Hanmak Technologies is definitely a cut above the rest ! They are not just a Software Company but a Solutions Provider. Their passion and dedication are most admired and appreciated. All of their products are developed with international standards in mind.I highly recommend to everyone looking to automate their business ,organization or facility.

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Choose the Right Plan for Your Hospital

Flexible MedicentreV3 subscriptions designed for hospitals, clinics, and growing healthcare facilities.

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Annual Subscription

Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules.

Annual Subscription

Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules. This option simplifies administration and offers long-term cost stability.

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Monthly Subscription

Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected.

Monthly Subscription

Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected. This option allows you to manage costs steadily while keeping your hospital operations fully connected.

Per Patient Visit Subscription

Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules.

Per Patient Visit Subscription

Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules. This keeps costs aligned with hospital activity while maintaining complete system functionality.

Which partnership solution option works best for you? Let us know in your free 30-Mins Demo

Still have questions? Let’s walk you through it.

What is a hospital inventory management system?

A hospital inventory management system helps track and control all medical supplies, drugs, and consumables across your facility. It ensures every item, from procurement to usage, is recorded, monitored, and accounted for.

How does the system prevent stock losses?

The system tracks every stock movement, including receiving, transfers, and consumption. Nothing leaves inventory without being recorded, which reduces pilferage and eliminates unaccounted stock losses.

Can the system manage multiple storage locations?

Yes. You can manage inventory across multiple locations such as the main store, pharmacy, and different departments. Each location maintains its own stock levels while still being part of one centralized system.

How does the system help prevent stockouts?

Each item can be assigned a reorder level. When stock drops below this level, the system automatically triggers alerts, allowing your team to restock before supplies run out.

Can we track expiry dates for drugs and supplies?

Yes. The system tracks expiry dates for all items and provides reports for expired and near-expiry stock. This helps reduce wastage and ensures safe usage of medical supplies.

How are internal requests between departments handled?

Departments can request items digitally through the system instead of using paper or verbal communication. Each request is tracked from approval to dispatch and receipt, ensuring full accountability.

Does the system support stock transfers between branches?

Yes. If your organization has multiple facilities, you can transfer stock between branches while tracking every movement, ensuring transparency and centralized control.

How does the system handle stock usage (consumption)?

All items used for patient care or operations can be recorded as consumption. This ensures stock is reduced accurately and prevents unnoticed losses.

Can the system support stock audits?

Yes. You can perform stock counts across locations and compare physical stock with system records. Any discrepancies are highlighted through variance reports for quick resolution.

Still unsure if this fits your hospital? Let’s show you how it works in real time.

Essential Modules That Complete Your Inventory Control

Managing inventory effectively goes beyond tracking stock. To achieve full accountability, financial accuracy, and operational efficiency, the inventory module works seamlessly with other core hospital systems.

Procurement Module

Manage requisitions, approvals, and supplier relationships seamlessly – all from one connected workflow inside MedicentreV3 HMIS.

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General Accounting Module

Gain control, accuracy, and insight with a fully integrated accounting system inside MedicentreV3 Hospital Management Information System

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Inpatient Care Module

Handle admissions, bed allocation, nursing notes, and discharge summaries seamlessly. All in one connected workflow inside MedicentreV3 HMIS.

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Over the Counter Module

Manage walk-in pharmacy sales with real-time stock control and seamless billing, all powered by MedicentreV3 HMIS.

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