Healthcare Accounting Software That Gives You Full Financial Control
Track revenue, expenses, and financial performance across all departments in one system. MedicentreV3 connects billing, inventory, and operations to give you accurate, real-time financial visibility you can trust.
Why Healthcare Organizations Trust Us
Hospitals using MedicentreV3 HMIS
Years in the healthcare IT industry
Uptime on secure cloud servers
faster insurance approvals with MedicentreV3 HMIS
Why Hospitals Trust Our Accounting Module
Strong Financial Controls from the Ground Up
Protect your books from errors, unauthorized entries, and misaligned reporting.
- Define and control fiscal periods for accurate reporting
- Restrict transactions to active accounting periods only
- Ensure all financial data aligns with your financial year
Full Visibility of Cash and Bank Transactions
Track all incoming and outgoing funds with clarity.
- Manage multiple payment modes for collections and payments
- Monitor all bank accounts in one centralized view
- Link every transaction to its source for easy tracking
Built-In Insurance and Scheme Financial Control
Handle complex insurance billing without confusion.
- Configure insurance schemes with limits and payment rules
- Set different pricing for services, drugs, and procedures per scheme
- Ensure accurate billing and reduce claim discrepancies
Complete Audit Trail for Every Financial Activity
Nothing is edited, moved, or adjusted without a record.
- Record all adjustments through controlled journal vouchers
- Track internal cash transfers between accounts
- Maintain full traceability of all financial actions
Simplified Financial Reporting and Decision-Making
Turn complex financial data into clear, actionable insights.
- Generate reports for management and audits
- Monitor trends and performance over time
- Make faster, data-driven financial decisions
Seamless Integration with Hospital Operations
Your accounting reflects what is actually happening on the ground.
- Sync with billing, inventory, and outpatient activities
- Capture every transaction without manual follow-up
- Ensure no revenue or cost is missed
How the Accounting Module Works (From Transaction to Financial Reports)
The accounting module is designed to give you full control over your hospital’s finances, from how transactions are recorded to how reports are generated, ensuring accuracy, accountability, and compliance at every step.
1. Financial Period Control (Protect Your Books)
All financial activities are managed within defined accounting periods.
The system allows you to set fiscal periods, ensuring that transactions are recorded within the correct timeframe. This prevents unauthorized entries, protects your books, and keeps all reporting aligned with your financial year.
2. Structured Chart of Accounts (Every Shilling Accounted For)
Every transaction is mapped to the right account automatically.
You can configure ledger accounts and sub-accounts to build a complete chart of accounts. This ensures all revenue, expenses, assets, and liabilities are properly categorized for accurate financial reporting.
3. Standardized Payments and Bank Tracking
All money coming in and going out is clearly recorded and traceable.
The system supports multiple payment modes and allows you to manage all bank accounts in one place. Every transaction is linked to a payment method and account, making reconciliation simple and transparent.
4. Insurance and Scheme-Based Financial Control
Handle insurance billing with accuracy and consistency.
You can configure insurance schemes, define coverage limits, and assign pricing for services and products. This ensures correct billing for each scheme and reduces errors in claims and reimbursements.
5. Cashier Shift Accountability (Stop Revenue Leakage at Collection Point)
Track who collected what, when, and how much, without guesswork.
Each cashier shift is monitored, with detailed summaries showing expected vs actual collections. Any discrepancies are immediately visible, helping eliminate common revenue leakages.
6. Controlled Adjustments and Financial Corrections
Maintain flexibility without losing control over your books.
Through journal vouchers, accountants can make necessary adjustments such as accruals, corrections, or provisions, while maintaining a clear audit trail of all changes.
7. Internal Fund Movement and Bank Deposits
Track money as it moves within your organization.
From cashier collections to bank deposits, every transfer is recorded. The system creates a clear audit trail from the point of collection to final deposit, ensuring nothing goes missing.
8. Bank Reconciliation (Match Records with Reality)
Ensure your system matches your actual bank statements.
The system compares recorded transactions with bank statements, helping you identify discrepancies such as missing entries or bank charges and resolve them quickly.
9. Tax Configuration and Compliance
Stay aligned with regulatory requirements without manual effort.
You can configure VAT and other tax rules to ensure billing and reporting are compliant with local regulations, reducing the risk of errors or penalties.
What Hospitals and Clinics Like Yours Are Saying
Choose the Right Plan for Your Hospital
Flexible MedicentreV3 subscriptions designed for hospitals, clinics, and growing healthcare facilities.
Annual Subscription
Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules.
Annual Subscription
Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules. This option simplifies administration and offers long-term cost stability.
Monthly Subscription
Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected.
Monthly Subscription
Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected. This option allows you to manage costs steadily while keeping your hospital operations fully connected.
Per Patient Visit Subscription
Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules.
Per Patient Visit Subscription
Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules. This keeps costs aligned with hospital activity while maintaining complete system functionality.
Still have questions? Let’s walk you through it.
Beyond Accounting
Accurate accounting in a hospital doesn’t operate in isolation. It depends on real-time data from operations, billing, and stock management. MedicentreV3 connects your accounting module with other core systems to ensure every financial record reflects actual activity on the ground.
