Hospital Accounting Software That Gives You Full Financial Control

Track revenue, expenses, and financial performance across all departments in one system. MedicentreV3 connects billing, inventory, and operations to give you accurate, real-time financial visibility you can trust.

Why Healthcare Organizations Trust Us

Hospitals using MedicentreV3 HMIS

Years in the healthcare IT industry

Uptime on secure cloud servers

faster insurance approvals with MedicentreV3 HMIS

Why Hospitals Trust Our Accounting Module

Strong Financial Controls from the Ground Up

Protect your books from errors, unauthorized entries, and misaligned reporting.

Define and control fiscal periods for accurate reporting
Restrict transactions to active accounting periods only
Ensure all financial data aligns with your financial year

Full Visibility of Cash and Bank Transactions

Track all incoming and outgoing funds with clarity.

Manage multiple payment modes for collections and payments
Monitor all bank accounts in one centralized view
Link every transaction to its source for easy tracking

Built-In Insurance and Scheme Financial Control

Handle complex insurance billing without confusion.

Configure insurance schemes with limits and payment rules
Set different pricing for services, drugs, and procedures per scheme
Ensure accurate billing and reduce claim discrepancies

Complete Audit Trail for Every Financial Activity

Nothing is edited, moved, or adjusted without a record.

Record all adjustments through controlled journal vouchers
Track internal cash transfers between accounts
Maintain full traceability of all financial actions

Simplified Financial Reporting and Decision-Making

Turn complex financial data into clear, actionable insights.

Generate reports for management and audits
Monitor trends and performance over time
Make faster, data-driven financial decisions

Seamless Integration with Hospital Operations

Your accounting reflects what is actually happening on the ground.

Sync with billing, inventory, and outpatient activities
Capture every transaction without manual follow-up
Ensure no revenue or cost is missed

How the Accounting Module Works (From Transaction to Financial Reports)

The accounting module is designed to give you full control over your hospital’s finances, from how transactions are recorded to how reports are generated, ensuring accuracy, accountability, and compliance at every step.

1. Financial Period Control (Protect Your Books)

All financial activities are managed within defined accounting periods.

The system allows you to set fiscal periods, ensuring that transactions are recorded within the correct timeframe. This prevents unauthorized entries, protects your books, and keeps all reporting aligned with your financial year.

2. Structured Chart of Accounts (Every Shilling Accounted For)

Every transaction is mapped to the right account automatically.

You can configure ledger accounts and sub-accounts to build a complete chart of accounts. This ensures all revenue, expenses, assets, and liabilities are properly categorized for accurate financial reporting.

3. Standardized Payments and Bank Tracking

All money coming in and going out is clearly recorded and traceable.

The system supports multiple payment modes and allows you to manage all bank accounts in one place. Every transaction is linked to a payment method and account, making reconciliation simple and transparent.

4. Insurance and Scheme-Based Financial Control

Handle insurance billing with accuracy and consistency.

You can configure insurance schemes, define coverage limits, and assign pricing for services and products. This ensures correct billing for each scheme and reduces errors in claims and reimbursements.

5. Cashier Shift Accountability (Stop Revenue Leakage at Collection Point)

Track who collected what, when, and how much, without guesswork.

Each cashier shift is monitored, with detailed summaries showing expected vs actual collections. Any discrepancies are immediately visible, helping eliminate common revenue leakages.

6. Controlled Adjustments and Financial Corrections

Maintain flexibility without losing control over your books.

Through journal vouchers, accountants can make necessary adjustments such as accruals, corrections, or provisions, while maintaining a clear audit trail of all changes.

7. Internal Fund Movement and Bank Deposits

Track money as it moves within your organization.

From cashier collections to bank deposits, every transfer is recorded. The system creates a clear audit trail from the point of collection to final deposit, ensuring nothing goes missing.

8. Bank Reconciliation (Match Records with Reality)

Ensure your system matches your actual bank statements.

The system compares recorded transactions with bank statements, helping you identify discrepancies such as missing entries or bank charges and resolve them quickly.

9. Tax Configuration and Compliance

Stay aligned with regulatory requirements without manual effort.

You can configure VAT and other tax rules to ensure billing and reporting are compliant with local regulations, reducing the risk of errors or penalties.

What Hospitals and Clinics Like Yours Are Saying

Hanmak Technologies Ltd

4.5

review us on

Fanuel Omondi

16:28 25 Mar 26

Hanmak Technologies is a highly professional organization. The team is supportive and committed to excellence, providing a great environment for learning and professional growth.

Tonny Kemboi

13:44 11 Dec 24

Since I used your software medicentre ,it has been a nice experience. keep it up HANMAK TECHNOLOGIES LTD. Good for our hospital

Abel Lugongo

18:08 28 Jan 24

Great working environment with very brilliant people

Kabichu Benedetta

12:38 03 Aug 19

the best and support system they are awesome

Ken Kahwai

13:51 16 Jul 19

Since I used your software medicentre ,it has been a nice experience. keep it up HANMAK TECHNOLOGIES LTD

Peter Koloo

12:59 29 Jun 19

Thank you Hanmak Technologies for the innovative TunaPos System that runs in our institution, not forgetting the team that lead to the installation and staff training, Albert and Evans i real appreciate the effort you made. On behalf of Le Savanna Country Lodges and Hotels LTD i want to say the system is well and user friendly

Geoffrey Abuya

08:42 29 Jun 19

the system application is easy to use and also secure for medical information/records,we thank hanmak technologies.

tom ajuoga

08:33 29 Jun 19

Thanks Hanmak Technologies Ltd for your good services you are offering,I am particularly pleased with the kind of software(Medicentre) you developed,I must say that it's a good software,one which is reliable,easy to learn and affordable.Thanks for the good job.

David Ondieki

10:47 03 May 19

Thank you for coming up with such a nice hospital management system. Medicentre 2.5 is the best and with your always available supportive team. The training was nice and i liked how your trainers explain and demonstrate how the system works. The operational manual is designed in such a way that it is easy to understand and to follow. I have used your system for sometime now and I can't see anything that can deny you 5 stars. You ( Hanmak Technologies Ltd) deserve more than 5 stars. Keep up the good work.

Morris Gatheru

08:29 23 Apr 19

Hanmak Technologies is definitely a cut above the rest ! They are not just a Software Company but a Solutions Provider. Their passion and dedication are most admired and appreciated. All of their products are developed with international standards in mind.I highly recommend to everyone looking to automate their business ,organization or facility.

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Choose the Right Plan for Your Hospital

Flexible MedicentreV3 subscriptions designed for hospitals, clinics, and growing healthcare facilities.

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Annual Subscription

Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules.

Annual Subscription

Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules. This option simplifies administration and offers long-term cost stability.

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Monthly Subscription

Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected.

Monthly Subscription

Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected. This option allows you to manage costs steadily while keeping your hospital operations fully connected.

Per Patient Visit Subscription

Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules.

Per Patient Visit Subscription

Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules. This keeps costs aligned with hospital activity while maintaining complete system functionality.

Which partnership solution option works best for you? Let us know in your free 30-Mins Demo

Still have questions? Let’s walk you through it.

Is this accounting module built specifically for hospitals?

Yes. The system is designed for healthcare environments, meaning it handles outpatient and inpatient billing, pharmacy transactions, insurance schemes, and departmental expenses, all within one accounting structure.

Can the system integrate with other hospital operations?

Yes. The accounting module is fully integrated with outpatient, inpatient, maternity, billing, inventory, procurement and over the counter modules. This means every financial transaction is automatically recorded without manual entry, improving accuracy and saving time.

How does the system help prevent revenue leakage?

The system tracks financial activity at every point, especially at cashier level. It monitors collections per shift, compares expected vs actual amounts, and flags discrepancies immediately, ensuring nothing goes unaccounted for.

Can we manage multiple insurance schemes and pricing models?

Yes. You can configure multiple insurance schemes, define coverage limits, and assign different pricing for services, drugs, and procedures. This ensures accurate billing and reduces claim errors.

Does the system support bank reconciliation?

Yes. The system allows you to match your recorded transactions with bank statements, helping you identify missing entries, bank charges, or inconsistencies and keep your records accurate.

How are financial reports generated?

Financial data is automatically structured through the chart of accounts. This allows you to generate key reports such as income statements, balance sheets, and trial balances at any time.

Can we control when financial transactions are recorded?

Yes. The system uses fiscal periods to control when transactions can be posted. This ensures all entries are recorded within the correct financial period and prevents unauthorized changes.

How does the system handle cash, bank deposits, and transfers?

All cash movements—from collection to bank deposit—are tracked within the system. Internal transfers between accounts are also recorded, ensuring full visibility of how funds move across the facility.

Is the system suitable for multi-branch healthcare facilities?

Yes. The system supports multiple accounts, locations, and financial structures, making it suitable for hospitals with more than one branch or department.

Still unsure if this fits your hospital? Let’s show you how it works in real time.

Beyond Accounting

Accurate accounting in a hospital doesn’t operate in isolation. It depends on real-time data from operations, billing, and stock management. MedicentreV3 connects your accounting module with other core systems to ensure every financial record reflects actual activity on the ground.

Outpatient Management Module

Manage patient registration, consultations, prescriptions, and billing. All from one connected view inside MedicentreV3 HMIS.

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Procurement Module

Manage requisitions, approvals, and supplier relationships seamlessly – all from one connected workflow inside MedicentreV3 HMIS.

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Inpatient Care Module

Handle admissions, bed allocation, nursing notes, and discharge summaries seamlessly. All in one connected workflow inside MedicentreV3 HMIS.

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Over the Counter Module

Manage walk-in pharmacy sales with real-time stock control and seamless billing, all powered by MedicentreV3 HMIS.

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