Hospital Inventory Management System That Stops Stock Losses
Track, manage, and control all medical stock from procurement to dispensing in one system. MedicentreV3 ensures real-time visibility, reduces expiries and pilferage, and keeps every stock movement fully accountable.
Why Healthcare Organizations Trust Us
Hospitals using MedicentreV3 HMIS
Years in the healthcare IT industry
Uptime on secure cloud servers
faster insurance approvals with MedicentreV3 HMIS
Why Hospitals and Clinics Trust our Inventory Module
Full Visibility Across All Storage Locations
Know exactly what you have, where it is, and how it’s moving at any time.
- Manage multiple storage locations (pharmacy, stores, departments)
- View stock levels, batch numbers, and expiry dates in one place
- Track stock per location for better control and accountability
Prevent Stockouts with Smart Reorder Alerts
Never run out of critical supplies when you need them most.
- Set reorder levels for each item
- Automatic alerts when stock drops below threshold
- Enable early procurement to avoid service disruptions
Reduce Losses from Expiry and Poor Tracking
Stay ahead of expired and near-expiry items before they become losses.
- Track expiry dates for every batch
- Get reports on expired and near-expiry stock
- Improve stock rotation and reduce wastage
Eliminate Manual Requests with Digital Internal Orders
Replace paperwork and verbal requests with a clear, trackable system.
- Departments request items directly from stores or pharmacy
- Full visibility from request → approval → dispatch → receipt
- Reduce errors, delays, and lost requests
Control Stock Movement Across Branches
Manage inventory seamlessly across multiple facilities.
- Transfer stock between branches with full tracking
- Maintain centralized control with branch-level flexibility
- Monitor movement and usage across locations
Track Every Item Used in Patient Care
Stop “silent losses” by accounting for every unit consumed.
- Record material usage (e.g., gloves, supplies)
- Link consumption to specific activities or departments
- Ensure no stock leaves without being accounted for
How the Inventory Module Works (From Stock Entry to Usage)
The inventory module is designed to track every item from the moment it enters your facility to the point it is used, transferred, or audited-ensuring full visibility and accountability at every stage.
1. Stock Entry & Item Setup
All items are recorded with the necessary details for proper tracking and control.
Each product is set up with unit cost, selling price, batch number, expiry date, and reorder levels. This ensures every item is standardized and monitored from the beginning.
2. Storage Across Multiple Locations
All items are recorded with the necessary details for proper tracking and control.
Each product is set up with unit cost, selling price, batch number, expiry date, and reorder levels. This ensures every item is standardized and monitored from the beginning.
3. Smart Monitoring & Alerts
The system continuously monitors stock levels and item status.
When stock falls below the defined reorder level, alerts are triggered to prompt early procurement. The system also flags expired and near-expiry items, helping prevent losses before they occur.
4. Internal Requests & Stock Movement
Departments request and receive items through a structured, trackable process.
Instead of manual requests, staff place internal orders digitally. Each request goes through approval, dispatch, and confirmation of receipt ensuring every movement is recorded and verified.
5. Inter-Branch Transfers (For Multi-Facility Setups)
Stock can be transferred between branches with full traceability.
Facilities with multiple locations can request and supply stock across branches, while the system records every movement to maintain centralized oversight.
6. Material Consumption Tracking
Every item used in patient care or operations is accounted for.
Departments record consumed items, ensuring stock is reduced accurately and linked to actual usage. This eliminates unnoticed losses and improves accountability.
7. Stock Audits & Reconciliation
7. Stock Audits & Reconciliation
Regular stock checks ensure system records match physical inventory.
Staff can perform stock counts across locations, identify discrepancies through variance reports, and make corrections immediately keeping inventory accurate and reliable.
What Hospitals and Clinics Like Yours Are Saying
Choose the Right Plan for Your Hospital
Flexible MedicentreV3 subscriptions designed for hospitals, clinics, and growing healthcare facilities.
Annual Subscription
Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules.
Annual Subscription
Pay once for the year and enjoy uninterrupted access to your selected MedicentreV3 modules. This option simplifies administration and offers long-term cost stability.
Monthly Subscription
Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected.
Monthly Subscription
Pay on a monthly basis with full access to the MedicentreV3 modules you’ve selected. This option allows you to manage costs steadily while keeping your hospital operations fully connected.
Per Patient Visit Subscription
Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules.
Per Patient Visit Subscription
Pricing is based on actual patient visits, with full access to the selected MedicentreV3 modules. This keeps costs aligned with hospital activity while maintaining complete system functionality.
Still have questions? Let’s walk you through it.
Essential Modules That Complete Your Inventory Control
Managing inventory effectively goes beyond tracking stock. To achieve full accountability, financial accuracy, and operational efficiency, the inventory module works seamlessly with other core hospital systems.
