Administration and Security
- Each user has their own username and password
- User identity verification through Multi-Factor Authentication
- Unlimited user groups within distinct privileges
- Enforcement of Mandatory Access Controls
- Assign user privileges according to group role
- Centralized administration and set ups
- Supported by high performance Object-Relational Database Management System
- Automated backups and fail over of the system
Logistics & Fleet Management
- Licensing and registration, Insurance claims management
- Vehicle maintenance: Schedule Preventive Maintenance based on manufacturer’s recommendations
- Create checklists for routine and preventive maintenance
- Driver inspection and reporting
- Track Haulage Load, Return Load & Vehicle Allocation
- Manage Trip Expenses & Freight Memos for each vehicle
- Fuel efficiency. Track Rate of Fuel use against vehicle mileage
- Record Accident Reports
- Manage Vehicle insurance details including Accident Claim, Documents Renewal (Vehicle/Driver), Renewal Alerts
Ecommerce
- Custom Design & Personalization: products shown, pricing and promotions for which the customer is eligible
- Custom Pricing
- Past, scheduled and repeat orders
- Customer Reviews
- Customers have real-time access to inventory levels. Allows your clients to meet the demands of their customers
- Shopping Cart
- Define payment methods and terms
- Cross-channel management. Define touch-points for integration between your ERP and sales channels
Employee Portal
- Request for leave
- View pay slips
- View diary for scheduled tasks
- View Income Tax Deduction Card
Human Resource Reports
- Employee registration
- Ledger integrated pay slip generation
- Employee work schedules
- Leave management
- Automated master payroll reports
- Payroll analysis (PAYE, NHIF,NSSF, Loan and other payroll parameters)
Asset Management
- Capital Project Management: build upon, add to, or improve a capital asset. Obtain greater financial control and accountability, track regulatory compliance, reduce capital expenditure and improve rates of return from your capital project
- Asset capitalization: track cost of asset acquisition
- Track depreciation, transfer, revaluation, and disposal
- Record asset insurance policy details and keep track of premium payments
- Preventive Maintenance
- Asset tagging
- Energy Management
Accounts Reports
- Sales ledger report
- Sales Reports (by Department/by Item/by Date)
- Sales graphs (daily/weekly/monthly)
- Aging Analysis (Schedule) for both payables and receivables
- Reports for cash receipts, cheque payments and other payment modes
- Bank reconciliation reports
- Ledger account statements
- Trial Balance, Income Statement (P & L Account), Balance sheet, Budget and Cash-flow Statement
Accounts Receivable
- Accounts receivable ledger
- Corporate statements
- Accounts receivable aging analysis (summary / per customer / per organization)
- Batch payments for A/R Invoices.
- Partial A/R invoice payments
Accounts Payable
- Accounts payable ledger
- Supplier ledger
- Supplier bills report
- Supplier aged analysis report by month. Provides an option of matching the invoices against the payments
- General ledger accounts
- Automated payment vouchers & remittance for payments
- Merge GRNs, LPOs, delivery notes and the invoices
- Batch supplier bills (A/P invoices) payments.
- Partial A/P invoice payments
Integrated Accounting Function
- An extensive, flexible and well organized chart of accounts to support all accounting needs for your business. Informed by IFRS (International Financial Reporting Standards)
- Asset Management – Automated depreciation, asset maintenance
- Accounts Receivable – for individual and corporate customers
- Accounts Payable – for all suppliers
- Aging schedules for both payables and receivables
- Automatically generate corporate statements
- View statement per company at a click of a button
- Allocate invoices once payment is received and automatically remove them from pending
- Invoices
- Cash management (Petty cash, cash transfers, banking)
- Create and monitor bank deposits
- Write cheques to suppliers and also for other payments
- Budgeting – Automated budget schedule for monthly, quarterly and yearly periods
- Bank reconciliation and reconciliation report
- Multi-currency support
Accounts
- Chart of Accounts
- Journal Voucher
- Allocate invoices once payment is received and automatically remove them from pending invoices.
- Debtors account
- Track sales cash and petty cash
- Track petty cash usage
- Create and monitor bank deposits
- Write cheques to suppliers and also for other payments
- Banking and bank reconciliation
- Track monthly, quarterly and yearly budgets
Customer Relationship Management
- Bid Process Management
- Lead management
- Pricing and Discount Matrix
- Sales Forecast & Territory Management
- Account Management
- Track sales campaigns
- Contract Management
- Customer Portal
- Customer Releasing
- Sales Orders, entry, tracking
- Sales Quotes & Estimating, Entry, Tracking
Project Management
- Project Accounting
- Project Definition
- Kanban: Project Scheduling and mapping
- Program Cost Accounting
- Project Administration
- Project Billing
- Project Resource Planning
- Project Analysis & Reporting
- Project chat: discussion of documents, tasks, sharing, collaboration
- Project closure
- Issue Tracking
- Gantt Charts: Time & Resource Management, Task tracking
Stores & Inventory Management
- Supports multiple storage locations
- Create different categories and sub-categories for all items
- Add new and update existing stock items
- Alerts and reports for items with short expiry dates (where applicable)
- Alerts and reports for stock levels
- Track stock movement from purchases, return outwards, sales, return inwards, internal consumption and stock adjustments.
- Adjust stock when necessary
- Inter-departmental and inter-branch stock orders (issue items between branches, storage locations and departments)
- Automatic mark up on unit cost
- Stock take functionality with variance reports
Procurement
- Raise LPO for stock items and services
- View pending and unauthorized orders/LPO
- Automatically update stock with Goods Received Note
- Automatically create supplier invoice upon receiving goods.
- Merged LPO-GRN-A/P Invoice reports
- Automatic alerts when supplier bills are due
- Pay supplier invoices and bills
- Automatically generate supplier statements
- View supplier payment history
Distribution (Supply Chain Management)
- Demand Forecasting
- Distribution Requirements Planning
- Purchase Budget and Approval
- Bid Management: Request For Proposal (RFP), Supplier Evaluation, Request for Quote (RFQ), Quote Comparison
- Inspection of Goods
- Contract Purchasing
- Supplier Releasing
Maintenance Management
- Equipment installation & setup
- Reliability engineering: Predictive and preventive maintenance scheduling
- Shutdown/outage management, downtime analysis
- Safety & permit management
- Track maintenance history review
- Track maintenance budgets
- Fault reporting
- Performance Reporting
- Failure Analysis
- Keep records of equipment warranty and maintenance contracts
- Manage your spare parts inventory
- Inspection & calibration sheets
- Set standard procedures and tasks
- Maintain work logs for your equipment: Work Order Allocation, Tracking, Priority, Automation
- Regulatory compliance management and Compliance Audit
- Establish baselines and ensure that records are current complete inspection with all available data documented, the maintenance history, parts replaced, vendors, etc.
- Mobile Field Access
Quality Management
- In-process inspection and Quality Clearance
- Define control points based on control factors like Warehouse, Master Recipe, Supplier, Customer, etc
- Define inspection plan for each control point
- Set attribute/non-attribute based (check list) inspection plan
- Define standard operating procedures
- Capture Analysis methods for attributes
- Override sample result status
- Suggest lot change/item change based on Quality Clearance Feedback
- Production part approval process (PPAP) integrated with Audit and Checklist functions
Manufacturing Management
- Schedule your tasks and workflows for lean management
- Master Production Scheduling. Process Characterization, Process Definition, Production Planning and Product Route Definition
- Set the appropriate production mode for your operations: discrete, assemble-to-order, engineer-to-order, make-to-stock, mixed, etc.
- Material Requirements Planning
- Shop Floor Control & Dispatch
- Timesheets: Labor and Time Tracking
- Manage Work Orders
- Work-in-Progress Tracking
- Inventory Summary
- Inventory Tracking
- Bill of Materials. Accurately cost, track and schedule production
- Just-in-time sequencing
- Bar-coding and lot tracking
- Demand Management. Synchronize Supply with Demand. Demand forecasting allows for creation of realistic production, purchasing and supply transfer schedules
- On-demand access to production data. Access using mobile devices regardless of location
- Manage your entire manufacturing operation regardless of location
- Increase On-Time Delivery with finite capacity real-time scheduling
- Reduce cost of goods sold by optimizing cost of quality with embedded quality management
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End of Shift Cash Reconciliation
- Automatic user register (when user begins and ends shift)
- Generate End-Of-Shift Cash reconciliation summary report
- Generate cash receipts and payment schemes summary report (includes revenue units summary)
- Generate sales and cash reports for every cashier/user
Customer Billing and Sale Orders
- Supports multiple cashier points
- Intuitive user interface
- Supports barcode scanners
- Provision for item codes
- Generate quotations
- Generate delivery notes
- Generate sales orders and send them to stores/cashier
- Provides creation of different types of categories for customers
- Provides options for cash and credit transactions
- Create customer accounts
- Generate receipts for cash paying customers and invoices all credit sales.
- Generate receipts for debtor payment
- Offers various payment schemes (cash, cheque, mobile money, EFT, credit cards and debit cards – with an option of creating more schemes)
- Automated VAT analysis
